Open Access and Licensing Options In Academic Libraries

Good Practices: Principles and Perspectives

October 1st 2015,  at Ministry of Education, Science and Sport of the Republic of Slovenia



The first topic (OA Policies) will be focused on discussing practices /and approaches?/ of western countries that enable their authors to publish in OA, and, consequently, facilitate their better visibility among world academic communities (via citations and other new metrics). In the world flooded by new journals, books and other scientific online content,  it is becoming more and more important to step out of the crowd with published outputs. Making content  available worldwide via OA is very important, but the results may vary, depending on your policy on OA.

Gold Route? Green Route? How will these routes affect your overall journey? What are the milestones along these routes? How to plan your journey and flag your institution on the new map of scientific partnerships, using OA?


The second topic, Modern Procurement Techniques for e-Content will deal with tips on how to better negotiate licenses with publishers.The world of scientific publishing should not be divided by barricades between buyers and sellers. Scientific publishers and research organizations have a lot in common. Yet, negotiating big and favourable deals has become harder over the years. What is a Big Deal, in the first place and how big is Big? What is the role of current subscriptions and what will bring about access to bigger collections?

Taking part in active debate on these issues with the experienced JISC Collections team (serving all UK Higher Education and Further Education institutions and Research Councils that receive direct funding from the UK funding bodies) will certainly result in positive backwash effects 


We had all 3 major stakeholders involved in these two topics:

✓    Governmental institution from Slovenia,

✓    Professionals from libraries, licensing organizations and libraries consortia,

✓    Publishers.

Each of them contributed with valuable perspectives which threw light upon current developments and trends.

It was a great opportunity:

✓ to discover how Open Access is provided in other countries, what the challenges are and which solutions have been applied,

✓ to share ideas and interact with experienced professionals from abroad on both topics of the symposium,

✓ to establish a step-by-step agenda for the coming months on how to effectively implement an OA Policy within your organization.

✓ to get an insight into publishers’ views on both OA and licensing issues.

The economics of OA has or will have a big impact on your organization’s budget. This impact will take place no matter whether you will implement an OA Policy or postpone any OA actions. Induce a positive impact! Use this chance to learn from acknowledged experts on best practices and to pick the best solutions which will work for you.

The symposium will be followed up during the coming months by informative sessions with individual organizations, helping them to take further steps in implementing their OA policy and – by request – to help better negotiate their content deals.




[watch video 9:00-11:00]

[watch video 11:00-12:00]

[watch video 12:00-13:30]

[watch video 14:00-16:00]

[watch video 16:00-18:00]


8:15 Registration  

9:00  Opening Keynote Tomaž Boh, representative of the Slovenian Government Ministry of Education, Science and Sport

9:15 Slovenian Research Infrastructure and Open Science. Miro Pušnik, Dunja Legat, Alenka Kavčič Čolič CTK, UKM, NUK

10:00 Lars Bjørnshauge. SPARC Europe, DOAJ  

10:40 Springer Coffee Break

10:55 Open Access Publishing and the role of the Royal Society of Chemistry. Claudia Heidrich. RSC

11:15 BioOne – a non-profit secondary publisher with an Open Access collaboration. Manisha Bolina. BioOne

11:35 OA Landscape in Eastern Europe - Lessons learned, where we are going and how can you get involved? Sinead Feeney. Taylor&Francis

11:55  Taylor and Francis Coffee Break

12:10 Jisc’s approach and experience of negotiating on the combined cost of subscriptions and APCs in the United Kingdom. Liam Earney. JISC Collections

12:50 Springer’s OA policies and Off-setting strategies. Juliane Ritt. Springer Nature

13:10 Open Access Publishing at BMJ. Simon Neilson. BMJ  

13:30 Royal Society of Chemistry Lunch break.

14:15 Wiley as a Partner for Open Access Solutions. Eva-Maria Scheer. Wiley

14:35 The Role of JISC Collections and modern practices in e-procurement. Carolyn Alderson. JISC Collections

15:15 Research Data Management and the forthcoming EU-funded LEARN project. Paul Ayris. UCL, UCL Press, LERU

15:55 Coffe Break  

16.10 Oxford Open - Supporting the Evolution of Open Access Publishing. Lucy Oates. Oxford University Press

16:30 Impact, Interest, Context - Open Access in Web of Science. Iulian Herciu. Thomson Reuters

16.50 Building Block for Open Science: Opportunities for Engagement. Susan Reilly. LIBER

17:30 Closing Keynotes  


Brief info about speakers

Dr. Paul Ayris


Dr. Ayris has been Director of UCL Library Services since 1997. He is also the UCL Copyright Officer.


Dr. Ayris was the President of LIBER (Association of European Research Libraries) 2010-14; he is now Advisor to the LIBER Board on EU matters. He is Co-Chair of the LERU (League of European Research Universities) Community of Chief Information Officers. He chairs the OAI Organizing Committee for the Cern Workshops on Innovations in Scholarly Communication. He is the Chair of JISC Collections’ Electronic Information Resources Working Group. On 1 August 2013, Dr Ayris also became Chief Executive of UCL Press. He is also a member of the Provost’s Leadership Team in UCL.


He has a Ph.D. in Ecclesiastical History and publishes on English Reformation Studies.


Title: Open Access University Presses – a future model for scholarly publishing?



Abstract: This paper will look at the scholarly publishing landscape and suggest that universities can use the Open Access movement to create their own institutional University Presses. The paper will look in detail at the foundation of UCL Press, the UK’s first fully open access University Press, and draw conclusions from its first year of publishing.


Carolyn Alderson

Carolyn has worked in the journals information industry since 1988 when she joined the innovative Faxon Company. From there, she worked for Swets UK, participating in the transition from print to online journals and learning the ropes as a negotiator for the NESLi2 initiative. In January 2010, she joined Content Complete Ltd, negotiating for consortia NESLi2, SHEDL, IReL and global pharmaceutical companies GSK, AstraZeneca and Sanofi-aventis, along with working on a number of Jisc projects. She joined Jisc Collections in January 2010 and was until January 2015 acting Head of Licensing, with responsibilities that included leading the licensing team to deliver value for money agreements for UK members and providing consultancy for a number of overseas consortia. Currently working three days a week, Carolyn manages a number of novel licensing and development initiatives such as NHS and SME Pilots, following the Finch recommendations, plus the global SCOAP3 initiative for the UK. Carolyn is a member of the SCOAP3 governing council, was a member of the UKSG's Main Committee, and was chair of the UKSG's Education Sub-Committee from April 2012 to April 2014. She has an MBA from Warwick University. In her spare time, she enjoys studying for a Masters degree in History, time with family and friends, theatre and reading novels.


Carolyn joined Jisc Collections in 2010 from Content Complete Ltd where she had been a Content Negotiator since 2004. She has been in the serials information industry since 1988, working previously for Swets and Faxon. From August 2011 to December 2014 Carolyn was Head of Licensing with responsibilities that included leading the licensing team to deliver value for money agreements for UK members including the negotiation of pricing and license terms for Jisc Collections and SHEDL, as well as consultancy for overseas consortia. She currently manages a number of special licensing and development initiatives such as the NHS and SME Pilots, following the Finch recommendations. Carolyn is a member of the SCOAP3 governing council, was a member of the UKSG's Main Committee, and was chair of the UKSG's Education Sub-Committee from April 2012 to April 2014.


Title: Ode to data: Usage statistics, Publishing data and OA metadata. Why we need them.


  • How assessing usage data (Access) and APC data (Publishing) of two major publishers has informed the UK academic community about the value of their content
  • Developing OA publisher best practice regarding metadata that supports libraries in managing increased OA (green and gold) publishing (a Jisc activity that is now developing as a global initiative in conjunction with UKSG)



Lars Bjørnshauge


Lars Bjørnshauge has a master degree in political science at Roskilde University, Denmark.


Current positions:

SPARC Europe Director of European Library Relations and Managing Director, DOAJ (Directory of Open AccessJournals


Past positions (selection):

Deputy Director, Acting Director, Technical Information Center of Denmark Technical University of Denmark (1992-2000)

Director of Libraries at Lund University, Sweden (2001-2011)

Former President of the Danish Research Library Association 1992-1994

Former 1st Vice-President of the Swedish Library Association 2005-2011.

Founder of the Directory of Open Access Journals, co-founder of OpenDOAR, the Directory of Open Access Repositories, and co-founder of the Directory of Open Access Books.


Danish, based in Copenhagen.


Title: Open Access journals, quality, visibility and how DOAJ promotes transparency in OA journal publishing!


Abstract: The presentation will focus on the various aspect that are of importance to the quality and transparency of open access journals. The various stakeholders in scholarly communication - researchers, research managers, university management and research funders - need easy tools to judge the processes and performance of open access journals, not to forget libraries and librarians, in their role of providing advice and managing open access publishing funds.


The Directory of Open Access Journals (DOAJ - have during the last 30 months implemented much more detailed inclusion criteria for journals to be or stay listed in DOAJ. In May DOAJ removed 3.000 of the then 11.500 journals, due lack of re-application for staying listed on the part of these journals.


DOAJ is constantly - with the help of the community - reviewing the journals listed. In addition to that DOAJ is involved in activities to promote best practice in (open access) publishing and raising awareness of unethical business behaviour of questionable journals.


The presentation will give an overview of these activities, all contributing to increasing the attractivity of open access journals.


Liam Earney, Director Jisc Collections UK


Mr. Earney has worked at Jisc Collections since 2003 as collections manager, collections team manager and head of licensing, in which roles he was involved in the negotiation and licensing of a wide range of e-content agreements on behalf of universities, colleges and museum libraries. He has also been involved in a large number of projects associated with copyright and licensing, especially the adoption of machine readable licences, as well as providing consultancy and advice to the NHS, the Scottish Library and Information Council (SLIC) and a variety of overseas consortia on the negotiation and procurement of e-content.


Most recently he was seconded to lead the Knowledge Base+ project building a shared academic community knowledge base for UK organisations.



As well as the UK education sector, Liam has worked with the NHS and museum library sectors and a number of overseas consortia, providing advice on the procurement and licensing of scholarly content.

Susan Reilly, Executive Director LIBER Europe



Susan Reilly, MSc,  became the Executive Director of LIBER in October 2014. Ms Reilly joined LIBER in 2011 as EU Projects Officer. Since that time, she has been EU Projects Manager and Advocacy and Project Manager.

Educated in Ireland, Ms Reilly has a BA (Hons) in Information and Library Studies and Art History from the University of Wales in Aberystwyth, Wales, and an MSc in Information Management from the University of Sheffield.


Before taking up her first post with LIBER in 2011, Ms Reilly was Head Librarian of the Irish Management Institute in Dublin. She has also worked in other libraries in Ireland.





Alenka Kavčič - Čolić, PhD;  Slovenija


Dr. Alenka Kavčič Čolić is the Head of Library Research Centre of National and University Library in Ljubljana.


She  is Chief-in-Editor of the Slovenian scientific journal Knjižnica, which is accessible free of charge. She is investigating the possibilities to publish this journal in open access.


Since 2001 Alenka Kavčič-Čolić took part in many European and national research projects as researcher and as manager. Her field of research and work is primarily digital preservation of digital heritage (web archiving and digital preservation methodologies). From 2012-2013 she took part in the national digital preservation working group supported by the Ministry of Culture aimed to the preparation of the national guidelines for digitisation, preservation and access to digital cultural heritage, task.


Alenka Kavčič-Čolić is also very active in IFLA. She was member of the Standing Committee of the IT Section: from 2009-2011 she was elected Secretary of the Standing Committee and from 2011-2013 she was the Chair of the Section. Since 2013-2017 she was elected as member of the IFLA Preservation and Conservation Section.


Dr. Alenka Kavčič Čolić studied Spanish Language and Literature at the University Complutense of Madrid, Spain, and has been graduated at the University of Belgrade in former Yugoslavia. She holds a MSc in Information Sciences and a PhD in Library Sciences from the University of Zagreb, Croatia




Dunja Legat, MSc; Slovenija


 Dunja Legat is an expert on a field of scholarly communication, focused on a bibliographic research, bibliometric methods and open access for research. 

Formerly head of the the periodicals management currently she is the assistant director of the University of Maribor Library. She is very active on developing the DKUM repository of University of Maribor. She is member of a task group appointed by the Ministry of Education, Science and Sport to prepare the document “Open Access in Slovenia 2015-2020: Principles and Regulation Regarding the Open Access for Scientific Publications and Research Data in Slovenia” which is now in a process of approval.


She holds a BA on Textiles, Graphic Arts and Design and MSc. on Librarianship and Information Science from University of Maribor and University of Ljubljana




Miro Pušnik, MSc; Slovenija



Miro Pušnik became director of the CTK in 2009.

Before his current position, he was director adviser on digital libraries and electronic resources.


He led a project on setting up and operating the Digital Library of the University of Ljubljana.


Mr. Pušnik is also member of a research group which runs projects on methods for evaluation of research activities.


He has BA in Zootechnics and MSc on Scientific and Technical  Informatics from the  University of Ljubljana.





Use the following form to send us your feedback! 

Please enter the code:

Note: Please fill out the fields marked with an asterisk.