Focus on Open Science

Chapter X: Vienna


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The challenge of Open Science

Open Science describes the current transition in how research is undertaken, how the outputs are stored and disseminated, how researchers collaborate, how success is measured and how researchers are rewarded for Open approaches. Open Science has the potential to radically transform the research landscape.


The aim of the Focus On Open Science series in Europe

The aim of the Workshops is to address the challenges posed by Open Science, using the 8 pillars of Open Science identified by the European Commission in its Open Science Policy Platform. The mission statement for the Workshops is:


Promote the concept of values and best practices in Open Science to European communities, with particular reference to research organisations.


Focus On Open Science in Vienna 2018 at TU Wien

In the Vienna chapter, a focus will be placed on research data management, ‘FAIR data’ and open access, and on the (cultural change) processes and infrastructures needed at the institutional and community level in order to support a transition to Open Science.


Universities and research communities are currently experimenting with different aspects of Open Science, building and using new infrastructures or tackling the most purposeful and sustainable ways to put into practice funders' requirements in relation to open-access publications or ‘FAIR research data’. Knowing current developments is essential, as is the coordination of those and the collaboration of researchers and support staff. To support researcher groups, TU Wien, for example, has an open access policy in place and is currently establishing a Centre for Research Data Management.


The Vienna workshop at TU Wien aims to provide a platform for researchers as well as support staff (library, research support, funders) to enter into a discussion about needs, requirements, the state of play and next steps in Open Science. While relevant to all fields, we aim to make particular references to the spectrum of disciplinary and interdisciplinary fields as usually covered by ‘technical universities’ and science faculties, departments or research groups (from engineering to computer science to architecture).


The workshop will offer a practitioner experience, grounded in the principles of Open Science, and opportunities for networking at the local level. The Workshop format offers both on-the-spot interactions and follow-up opportunities.


Steering Committee

Our team is happy to announce a Steering Committee that will help us select the annual topics, the invited speakers and advise on best practices for delivering successful events.

The members of Open Science Workshops Steering Committee are:

- Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities).

Frank Manista, European Open Science Manager, Jisc, UK.

- Jeannette Frey, Director of BCU Lausanne and President of LIBER (Association of European Research Libraries).

- Colleen Campbell, Open Access 2020 Initiative, Max Planck Digital Library.

- Dr. Ignasi Labastida i Juan, Head of the Research and Innovation Unit of the CRAI at the University of Barcelona

- Dr. Tiberius Ignat, Director of Scientific Knowledge Services

- Dr. Diana Wernisch, Head of Division Networking and Innovation, TU Wien Library


The language of the Workshop will be English. The participation is free of charge.

WHEN: November 16th 2018   (9am – 4:15pm, followed by a networking reception)

WHERE: TU Wien, TUtheSky, Getreidemarkt 9, 1060 Vienna, Austria 


This one-day workshop will address the following critical topics:

1. The drivers of change: FAIR Data and Open Access

2. Open Science and the management of a cultural change


Confirmed speakers

  • Welcome by Prof. Dr. Johannes Fröhlich, TU Wien, Vice Rector for Research and Innovation (TBC) and Beate Guba, TU Wien, Director of TU Wien Library
  • Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities);
  • Jeannette Frey, President LIBER and Library Director of BCU Lausanne
  • Prof. Dr. Andreas Rauber, TU Wien, Head of the Information and Software Engineering Group and member/co-chair Research Data Alliance (RDA) Europe/Austria
  • Vanessa Proudman, Executive Director SPARC Europe
  • Dr. ir. Shalini Kurapati, TU Delft, Data Steward at the Faculty of Technology, Policy and Management
  • Barbara Sanchez-Solis, TU Wien, Head of Centre for Research Data Management
  • Prof. Dr. Günter Emberger, TU Wien

Poster exhibition and networking: The open science transition – implementation, cultural changes, FAIR data and research data management


You are kindly invited to submit a poster where you can present how your institution or research team is doing to progress in Open Science. Please feel invited to use this wonderful opportunity to make contacts, share your ideas, inspire your colleagues and get inspired by others!

We will organize a space for posters within the Breaks Area (where drinks & snacks will be served during coffee breaks, lunch and at the networking reception).


We look forward to seeing you in November, in what promises to be a stimulating event!



Please use the registration form (at the bottom of the page).

The registration is limited to a number of 100 participants. If you intend to bring a poster, please include a note when filling in the registration form.



Preliminary AGENDA


(Please re-visit this section! After event, we will include here links for downloads)

08.00 - 09.00 Registration and networking
09.00 - 09.10 Welcome by Prof. Dr. Johannes Fröhlich, TU Wien, Vice Rector for Research and Innovation and Beate Guba, TU Wien, Director of TU Wien Bibliothek
09.10 - 09.45 Dr. Paul Ayris, UCL & League of European Research Universities (LERU): Open Science – Current policies, practicies and open issues in Europe (working title)
09.45 - 10.05 Sponsored talk Ex libris: Rosetta as a use case of an RDM system in practice (managing and preserving data, research data life cycle, FAIR data principles, challenges) (working title)
10.05 - 10.40 Vanessa Proudman, SPARC Europe: Research funding policies and Open Science in Europe - commitments and efforts needed to reach goals(working title)
10.40 - 10.50 Short refreshment break
10.50 - 11.10 Sponsored talk Elsevier: Open Access/Open Data - Where do we stand (Results from Open Data report, (working title)
11.20 - 11.55 Jeannette Frey, Association of European Research Libraries (LIBER) & BCU Lausanne: How research libraries can power Open Science implementation in practice - strategy, infrastructure, skills training, researcher needs (working title)
11.55 - 12.05 Sponsored talk Digital Science: Cultural changes 'towards Open Science' and alternative metrics (working title)
12.05 - 13.15 Lunch break and poster exhibition
13.15 - 13.50 Dr. Shalini Kurapati, TU Delft: An international good practice example of research data management “at work” in a European institution (working title)
13.50 - 14.25 Prof. Dr. Andreas Rauber, TU Wien: FAIR data, research data management and research data alliances (RDA Europe, RDA Austria): Perspectives on benefits for researchers (working title)
14.25 - 14.35 Sponsored talk Taylor and Fracis: Open Access and Open Data policies and practices (working title)
 14.35 - 15.00 Coffee break and poster exhibition
15.00 - 15.25 Barbara Sanchez Solis, TU Wien: Open Science in research funding policies in Austria and the supporting role of the TU Wien Centre for Research Data Management
15.25 - 16.25 Lightning talks and discussion: Researcher needs, benefits and challenges in Open Science implementations (~ 4 presenters from Austrian universities, each 5-7 min presentation time; Dr. Brezina, TU Wien; Prof. Dr. Paris, Montanuniversität Leoben (TBC))
afterwards Networking reception and poster exhibition

About the Speakers

Dr. Paul Ayris, University College London, UK


Dr Ayris is Pro-Vice- Provost (UCL Library Services). He joined UCL in 1997. 

Dr Ayris was the President of LIBER (Association of European Research Libraries) 2010-14 and Advisor to the LIBER Board until 2018. He is Co-Chair of the LERU (League of European Research Universities) INFO Community. He chairs the OAI Organizing Committee for the Cern-Unige Workshops on Innovations in Scholarly Communication. He is also the Chair of JISC Collections’ Content Strategy Group. On 1 August 2013, Dr Ayris became Chief Executive of UCL Press. He is a member of the Provost and President’s Senior Management Team in UCL.

He has a Ph.D. in Ecclesiastical History and publishes on English Reformation Studies.



Open Science – Current policies, practicies and open issues in Europe (working title)



Jeannette Frey, LIBER Europe and BCU Lausanne, Switzerland


Born April 13, 1962 in Kirchberg, BE, Switzerland. First studied Ancient History, Archaeology and Egyptology at the University of Fribourg, Switzerland, then worked in the field of academic publishing at Redaction LIMC (Lexicon Iconographicum Mythologiae Classicae) in Basel. 1992, changed to the Swiss national museum in Zurich as Head of Photographic Collections. First experiences in digitization of photographic collections in the years 1992-1998. 1998, changed to heading the Federal Archive for Historic Monuments in Bern, where other projects for the digitization of photographic collection stake place. After 2002, worked in the private sector as Head of Information & Communication, studying in parallel Computer Science and Mathematics at the University of Fribourg. 2004, changed to be the Head of Periodicals and Electronic Resources at BCU Lausanne. Director of BCU Lausanne since 2008. Main projects 2015: extension of the main building of the university library, implementation of a new ILS for the network of libraries of the canton de Vaud (100 libraries). President of LIBER since 2018 and member of the Board of EUROPEANA since 2014. 



How research libraries can power Open Science implementation in practice - strategy, infrastructure, skills training, researcher needs (working title)



Prof. Dr. Andreas Rauber

Prof. Dr. Andreas Rauber is Head of Information and Software Engineering Group (IFS) at TU Wien and deeply involved in Fair Data, Open Access, Open Science topics, among others chairing RDA Austria which was established in 2017. 






Vanessa Produman


Vanessa Proudman is Director of SPARC Europe; she is working to make Open the default in Europe. Vanessa has 20 years’ international experience working with many leading university libraries worldwide, with research institutions, international policy makers, together with information and IT professionals and designers from many countries. She also headed information and IT at a UN ­affiliated international research institution in Vienna for 10 years. She has also been programme and project manager to Europeana. She is also the owner of Proud2Know, a consultancy that supports the development of Europe’s academic libraries.



It’s high time to rethink how we pay for Open infrastructure; it’s high time to act


Changes in the current scholarly communications policy, service and infrastructure 

eco system require us to rethink how we will sustain our open efforts in the future. Seed funding will help us innovate; however, are we as libraries ready to invest in maintaining and further developing good practice for years to come such as services we have come to depend upon to implement our policies such as DOAJ or SHERPA/RoMEO? 

Many of us in Europe are reliant on our ministries or on generous institutions for funding, but when governments or priorities change, how sure are we that this funding can or will continue? Furthermore, funders are increasingly introducing Open policies; what is their contribution to sustaining Open services / infrastructure? Or are we going to leave it to large publishers to purchase services and infrastructure to add it to their increasingly diversified portfolio, increasing our dependency on them? 

A range of Open Research initiatives are experimenting with new business models to help combat these challenges. Furthermore, a new collective partnership model such as SCOSS is stimulating change in this area. Such developments are changing mindsets as regards the way we finance Open Research. 

It is time to rethink how we fund the Open services and infrastructure that support Open policy and practice. Merely continuing to talk of the need to sustain service and infrastructure or taking a piecemeal approach will not cut it, we need to see a strategic vision and approach to help ensure the scholarly communications services and infrastructure are here for years to come.

Dr. ir. Shalini Kurapati 


Dr. Shalini Kurapati is the data steward of the faculty of Technology, Policy and Management at TU Delft (Delft University of Technology). She has an advisory role on the content as well as the policy aspects of research data management practises at the faculty level to bring a cultural change among the relevant stakeholders towards open science.  She has been a researcher for more than 7 years specialising in quantitative and qualitative data analysis before taking up the data stewardship role. Her topics of interest and expertise are not limited to research integrity, FAIR principles for both data and software, data protection and privacy,  and the carpentries.



Fostering and supporting a cultural shift among researchers towards open science: Experiences from TU Delft


Open science and reproducibility of research results are high goals that the scientific community needs to uphold. However the already overwhelmed researcher cannot be expected to take on this massive assignment alone. Recognising this need, TU Delft started the data stewardship initiative in 2017. Disciplinary specific data stewards were embedded in every faculty of the university to provide relevant and high-quality support for researchers. In this way the data stewards could cater to the specific needs at the faculty level  whereas the TU Delft library coordinated the project centrally.


In this talk I would like to present our experiences at TU Delft, how we brought together the library (central support), and the disciplinary data stewards to foster a cultural shift to open science among researchers. I will highlight our workflows, training programs for support staff and researchers as well as  our coordination framework to include legal, ICT and IP experts to provide a one-stop-shop for all open science and data management related questions. In addition to showcasing our current efforts at TU Delft, I would like  to present our views and invite discussions on related issues which are very relevant for researchers in a technical university such as software sustainability, industry collaboration and research integrity.


Register on the waiting list of this event: 

The current registrations are matching the maximum number of seats available for this event. Please pre-register for the event by filling in this form. We will confirm your registration by September 5th. Thank you! 

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Open Science: Vienna