Focus on Open Science

Chapter X: Vienna


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The challenge of Open Science

Open Science describes the current transition in how research is undertaken, how the outputs are stored and disseminated, how researchers collaborate, how success is measured and how researchers are rewarded for Open approaches. Open Science has the potential to radically transform the research landscape.


The aim of the Focus On Open Science series in Europe

The aim of the Workshops is to address the challenges posed by Open Science, using the 8 pillars of Open Science identified by the European Commission in its Open Science Policy Platform. The mission statement for the Workshops is:


Promote the concept of values and best practices in Open Science to European communities, with particular reference to research organisations.


Focus On Open Science in Vienna 2018 at TU Wien

In the Vienna chapter, a focus will be placed on research data management, ‘FAIR data’ and open access, and on the (cultural change) processes and infrastructures needed at the institutional and community level in order to support a transition to Open Science.


Universities and research communities are currently experimenting with different aspects of Open Science, building and using new infrastructures or tackling the most purposeful and sustainable ways to put into practice funders' requirements in relation to open-access publications or ‘FAIR research data’. Knowing current developments is essential, as is the coordination of those and the collaboration of researchers and support staff. To support researcher groups, TU Wien, for example, has an open access policy in place and is currently establishing a Centre for Research Data Management.


The Vienna workshop at TU Wien aims to provide a platform for researchers as well as support staff (library, research support, funders) to enter into a discussion about needs, requirements, the state of play and next steps in Open Science. While relevant to all fields, we aim to make particular references to the spectrum of disciplinary and interdisciplinary fields as usually covered by ‘technical universities’ and science faculties, departments or research groups (from engineering to computer science to architecture).


The workshop will offer a practitioner experience, grounded in the principles of Open Science, and opportunities for networking at the local level. The Workshop format offers both on-the-spot interactions and follow-up opportunities.


Steering Committee

Our team is happy to announce a Steering Committee that will help us select the annual topics, the invited speakers and advise on best practices for delivering successful events.

The members of Open Science Workshops Steering Committee are:

- Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities).

Frank Manista, European Open Science Manager, Jisc, UK.

- Jeannette Frey, Director of BCU Lausanne and President of LIBER (Association of European Research Libraries).

- Colleen Campbell, Open Access 2020 Initiative, Max Planck Digital Library.

- Dr. Ignasi Labastida i Juan, Head of the Research and Innovation Unit of the CRAI at the University of Barcelona

- Dr. Tiberius Ignat, Director of Scientific Knowledge Services

- Dr. Diana Wernisch, Head of Division Networking and Innovation, TU Wien Library


The language of the Workshop will be English. The participation is free of charge.

WHEN: November 16th 2018   (9am – 4:15pm, followed by a networking reception)

WHERE: TU Wien, TUtheSky, Getreidemarkt 9, 1060 Vienna, Austria 


This one-day workshop will address the following critical topics:

1. The drivers of change: FAIR Data and Open Access

2. Open Science and the management of a cultural change


Confirmed speakers

  • Welcome by Prof. Dr. Johannes Fröhlich, TU Wien, Vice Rector for Research and Innovation (TBC) and Beate Guba, TU Wien, Director of TU Wien Library
  • Dr. Paul Ayris, Pro-Vice- Provost (UCL Library Services), Chief Executive, UCL Press, co-Chair of the LERU INFO Community (League of European Research Universities);
  • Jeannette Frey, President LIBER and Library Director of BCU Lausanne
  • Prof. Dr. Andreas Rauber, TU Wien, Head of the Information and Software Engineering Group and member/co-chair Research Data Alliance (RDA) Europe/Austria
  • Vanessa Proudman, Executive Director SPARC Europe
  • Dr. ir. Shalini Kurapati, TU Delft, Data Steward at the Faculty of Technology, Policy and Management
  • Barbara Sanchez-Solis, TU Wien, Head of Centre for Research Data Management
  • Prof. Dr. Günter Emberger, TU Wien
  • Wouter Haak, VP Research Data Management Elsevier

Poster exhibition and networking: The open science transition – implementation, cultural changes, FAIR data and research data management


You are kindly invited to submit a poster where you can present how your institution or research team is doing to progress in Open Science. Please feel invited to use this wonderful opportunity to make contacts, share your ideas, inspire your colleagues and get inspired by others!

We will organize a space for posters within the Breaks Area (where drinks & snacks will be served during coffee breaks, lunch and at the networking reception).


We look forward to seeing you in November, in what promises to be a stimulating event!



Please use the registration form (at the bottom of the page).

The registration is limited to a number of 100 participants. If you intend to bring a poster, please include a note when filling in the registration form.



Preliminary AGENDA


(Please re-visit this section! After event, we will include here links for downloads)

08.00 - 09.00 Registration and networking
09.00 - 09.10 Welcome by Prof. Dr. Johannes Fröhlich, TU Wien, Vice Rector for Research and Innovation and Beate Guba, TU Wien, Director of TU Wien Bibliothek
09.10 - 09.45 Dr. Paul Ayris, UCL & League of European Research Universities (LERU): Open Science – Current policies, practicies and open issues in Europe (working title)
09.45 - 10.05 Sponsored talk Ex libris: Rosetta as a use case of an RDM system in practice (managing and preserving data, research data life cycle, FAIR data principles, challenges) (working title)
10.05 - 10.40 Vanessa Proudman, SPARC Europe: Research funding policies and Open Science in Europe - commitments and efforts needed to reach goals(working title)
10.40 - 10.50 Short refreshment break
10.50 - 11.10 Sponsored talk: Elsevier, Wouter Haak, VP Research Data Management: Open Data/FAIR Data - Where do we stand: the Scholix example  (working title)
11.20 - 11.55 Jeannette Frey, Association of European Research Libraries (LIBER) & BCU Lausanne: How research libraries can power Open Science implementation in practice - strategy, infrastructure, skills training, researcher needs (working title)
11.55 - 12.05 Sponsored talk Digital Science: Cultural changes 'towards Open Science' and alternative metrics (working title)
12.05 - 13.15 Lunch break and poster exhibition
13.15 - 13.50 Dr. Shalini Kurapati, TU Delft: An international good practice example of research data management “at work” in a European institution (working title)
13.50 - 14.25 Prof. Dr. Andreas Rauber, TU Wien: Research Data Sharing without Barries: The role of the Research Data Alliance (RDA) and RDA-Austria (working title)
14.25 - 14.40 Sponsored talk Taylor and Francis, Nicolo Pierini: Research data is worth sharing (working title)
 14.40 - 15.05 Coffee break and poster exhibition
15.05 - 15.30 Barbara Sanchez Solis, TU Wien: Open Science in research funding policies in Austria and the supporting role of the TU Wien Centre for Research Data Management
15.30 - 16.30 Lightning talks and discussion: Researcher needs, benefits and challenges in Open Science implementations (~ 4 presenters from Austrian universities, each 5-7 min presentation time; Tadej Brezina, TU Wien;  Associate Prof. Dr. Schnürch, TU Wien; Prof. Dr. Ulrich Frank, University of Duisburg-Essen; 4th panel speaker: tba)
afterwards Networking reception and poster exhibition

About the Speakers

Dr. Paul Ayris, University College London, UK


Dr Ayris is Pro-Vice- Provost (UCL Library Services). He joined UCL in 1997. 

Dr Ayris was the President of LIBER (Association of European Research Libraries) 2010-14 and Advisor to the LIBER Board until 2018. He is Co-Chair of the LERU (League of European Research Universities) INFO Community. He chairs the OAI Organizing Committee for the Cern-Unige Workshops on Innovations in Scholarly Communication. He is also the Chair of JISC Collections’ Content Strategy Group. On 1 August 2013, Dr Ayris became Chief Executive of UCL Press. He is a member of the Provost and President’s Senior Management Team in UCL.

He has a Ph.D. in Ecclesiastical History and publishes on English Reformation Studies.



Open Science – Current policies, practicies and open issues in Europe (working title)



Jeannette Frey, LIBER Europe and BCU Lausanne, Switzerland


Born April 13, 1962 in Kirchberg, BE, Switzerland. First studied Ancient History, Archaeology and Egyptology at the University of Fribourg, Switzerland, then worked in the field of academic publishing at Redaction LIMC (Lexicon Iconographicum Mythologiae Classicae) in Basel. 1992, changed to the Swiss national museum in Zurich as Head of Photographic Collections. First experiences in digitization of photographic collections in the years 1992-1998. 1998, changed to heading the Federal Archive for Historic Monuments in Bern, where other projects for the digitization of photographic collection stake place. After 2002, worked in the private sector as Head of Information & Communication, studying in parallel Computer Science and Mathematics at the University of Fribourg. 2004, changed to be the Head of Periodicals and Electronic Resources at BCU Lausanne. Director of BCU Lausanne since 2008. Main projects 2015: extension of the main building of the university library, implementation of a new ILS for the network of libraries of the canton de Vaud (100 libraries). President of LIBER since 2018 and member of the Board of EUROPEANA since 2014. 



How research libraries can power Open Science implementation in practice - strategy, infrastructure, skills training, researcher needs (working title)



Prof. Dr. Andreas Rauber, TU Wien


Andreas Rauber is Head of the Information and Software Engineering Group (IFS) at the Department of Information Systems Engineering (ISE) at the Vienna University of Technology (TU-Wien). He furthermore is president of AARIT, the Austrian Association for Research in IT,  President of RDA-Austria and a Key Researcher at Secure Business Austria (SBA-Research). He received his MSc and PhD in Computer Science from the Vienna University of Technology in 1997 and 2000, respectively. In 2001 he joined the National Research Council of Italy (CNR) in Pisa as an ERCIM Research Fellow, followed by an ERCIM research position at the French National Institute for Research in Computer Science and Control (INRIA), at Rocquencourt, France, in 2002.



Research Data Sharing without Barries: The role of the Research Data Alliance (RDA) and RDA-Austria


Research Data Alliance (RDA) has been set up with the mission to overcome barriers to research data sharing. In this talk we will present the mission and structure of RDA and the role served by the emerging regional nodes such as RDA Austria. We will further review concrete examples of how recommendations emerge from Research Data Alliance and how they are implemented by stakeholders, such as the recommendations of the WG on Dynamic Data Citation and WG on Data Management Plan Common Standards.

Vanessa Produman, SPARC Europe


Vanessa Proudman is Director of SPARC Europe; she is working to make Open the default in Europe. Vanessa has 20 years’ international experience working with many leading university libraries worldwide, with research institutions, international policy makers, together with information and IT professionals and designers from many countries. She also headed information and IT at a UN ­affiliated international research institution in Vienna for 10 years. She has also been programme and project manager to Europeana. She is also the owner of Proud2Know, a consultancy that supports the development of Europe’s academic libraries.



It’s high time to rethink how we pay for Open infrastructure; it’s high time to act


Changes in the current scholarly communications policy, service and infrastructure 

eco system require us to rethink how we will sustain our open efforts in the future. Seed funding will help us innovate; however, are we as libraries ready to invest in maintaining and further developing good practice for years to come such as services we have come to depend upon to implement our policies such as DOAJ or SHERPA/RoMEO? 

Many of us in Europe are reliant on our ministries or on generous institutions for funding, but when governments or priorities change, how sure are we that this funding can or will continue? Furthermore, funders are increasingly introducing Open policies; what is their contribution to sustaining Open services / infrastructure? Or are we going to leave it to large publishers to purchase services and infrastructure to add it to their increasingly diversified portfolio, increasing our dependency on them? 

A range of Open Research initiatives are experimenting with new business models to help combat these challenges. Furthermore, a new collective partnership model such as SCOSS is stimulating change in this area. Such developments are changing mindsets as regards the way we finance Open Research. 

It is time to rethink how we fund the Open services and infrastructure that support Open policy and practice. Merely continuing to talk of the need to sustain service and infrastructure or taking a piecemeal approach will not cut it, we need to see a strategic vision and approach to help ensure the scholarly communications services and infrastructure are here for years to come.

Dr. ir. Shalini Kurapati, TU Delft


Dr. Shalini Kurapati is the data steward of the faculty of Technology, Policy and Management at TU Delft (Delft University of Technology). She has an advisory role on the content as well as the policy aspects of research data management practises at the faculty level to bring a cultural change among the relevant stakeholders towards open science.  She has been a researcher for more than 7 years specialising in quantitative and qualitative data analysis before taking up the data stewardship role. Her topics of interest and expertise are not limited to research integrity, FAIR principles for both data and software, data protection and privacy,  and the carpentries.



Fostering and supporting a cultural shift among researchers towards open science: Experiences from TU Delft


Open science and reproducibility of research results are high goals that the scientific community needs to uphold. However the already overwhelmed researcher cannot be expected to take on this massive assignment alone. Recognising this need, TU Delft started the data stewardship initiative in 2017. Disciplinary specific data stewards were embedded in every faculty of the university to provide relevant and high-quality support for researchers. In this way the data stewards could cater to the specific needs at the faculty level  whereas the TU Delft library coordinated the project centrally.


In this talk I would like to present our experiences at TU Delft, how we brought together the library (central support), and the disciplinary data stewards to foster a cultural shift to open science among researchers. I will highlight our workflows, training programs for support staff and researchers as well as  our coordination framework to include legal, ICT and IP experts to provide a one-stop-shop for all open science and data management related questions. In addition to showcasing our current efforts at TU Delft, I would like  to present our views and invite discussions on related issues which are very relevant for researchers in a technical university such as software sustainability, industry collaboration and research integrity.

Wouter Haak , Elsevier


Wouter Haak is responsible for research data management at Elsevier, specifically the Mendeley Data platform. This is an open ecosystem of researcher data tools: a data repository, an electronic lab notebook, a datasearch tool, and a data project management tool. Aside from his work for Elsevier, Wouter is part of several open data community initiatives; for example he co-chairs the RDA-WDS Scholix working group on data-article linking; he is part of the JISC Data2paper advisory board; and his group participates in the NIH Data Commons pilot project. It is all about the ‘R’ of FAIRdata: focusing on data re-use. Prior to Elsevier, Wouter has a background in online product and strategy roles. He has worked at eBay Classifieds, e.g., – in roles varying from business development to overall responsiblity for the classifieds businesses in Italy, France, Belgium and Turkey. Furthermore he has worked for the Boston Consulting Group.



Open Data/FAIR Data - Where do we stand: the Scholix example


There is a divide between “Policy on Science” and “what researchers do & think when they do science”.

While everybody nowadays pretty much believes that FAIR data and Open Science is good for all stakeholders, there is still a divide between what researchers do and what policy makers want them to do on a day-to-day basis. In this short talk I will present a success story from multiple perspectives how researchers are better rewarded by sharing their data, how policy makers can track better how open data leads to better research, and how publishers, repositories, and platforms were able to work together to make this work in practice. In short, I would like to present the initiative to link articles with data, and how this has helped to bridge the divide between research and policy.

Barbara Sánchez, TU Wien


Barbara Sánchez is Head of the Center for Research Data Management at the TU Wien. Barbara specializes in consulting researchers on research data management and on data management plans. At the University of Vienna, she was Project Manager at AUSSDA - The Austrian Social Science Data Archive and coordinated the nation-wide project e-Infrastructures Austria. Since December 2017, she is Chairman Deputy of the regional node Research Data Alliance Austria.



Open Science in research funding policies in Austria and the supporting role of the TU Wien Center for Research Data Management


After open data obligations by international funding agencies, Austrian funding bodies are now following suit, with the biggest funder of basic research starting to demand Data Management Plans and open data underlying publications from 2019. In practice, the demands of researchers, funders and cooperation partners are as diverse as the various research areas. Infrastructures for secure, protected access to data are just as important as staged access and solutions for making data available to the public. Research institutions must be increasingly equipped to provide orientation. The TU Wien has established a Center for Research Data Management to support researchers with  handling their data along a project lifecycle and beyond. Questions regarding the long-term use of data are taken into consideration from the very beginning. A multidisciplinary team provides information on existing infrastructures and services for storing, archiving and publishing data, on organisational and legal framework conditions as well as on funders’ guidelines. The TU Wien will also develop automated research data management workflows in order to improve the quality and efficiency of research processes.

Nicolo Pierini , Taylor and Francis


Nicolo Pierini works with institutions and consortia across Europe for the development of Open Access publishing with Taylor & Francis. Passionate about Open Research and how to find ways to bring academic research to the public, his long-term goal is drawing a strategy with authors and librarians to identify the best practices on how to make results of academic research understandable to the public. Graduated in Law, his other great passions are Jazz and Blues music, which he tries to pursue by playing the piano in various venues around Europe.



Research data is worth sharing


Data sharing presents a multitude of opportunities for research, making it more transparent and reproducible, and ensuring credit is given to the researcher behind the data. But many scholars are worried about sharing their data, with concerns around confidentiality, or that their data will be “scooped”.

In this session, we’ll be exploring the opportunities and challenges of data sharing, our policies at Taylor & Francis, and other new open scholarship initiatives.

Tadej Brezina, TU Wien




Mobility data: A balancing act of representation


Retrieval of human mobility data is undergoing a dramatic shift, from purely centralized generation to an increasing role of citizen data with seemingly unlimited precision. But what about representation?

Prof. Dr. Ulrich Frank, University of Duisburg-Essen


Ulrich Frank holds the chair of Information Systems and Enterprise Modelling at the Institute of Computer Science and Business Information Systems at the University of Duisburg-Essen. He is on the editorial board of the journals “Enterprise Modelling and Information Systems Architectures”, “Business & Information Systems Engineering”, “Software and Systems Modeling”, “Information Systems and E-Business Management”, and the “Journal of Information System Modeling and Design”. He worked as a research fellow at the IBM Almaden Research Center in San Jose and had assignments as visiting researcher/professor at universities in various countries. Ulrich Frank served as the spokesman of the German Business Informatics Community within the German Informatics Society. He is the German representative of the IFIP Technical Committee TC8 and a review board member of the Deutsche Forschungsgemeinschaft (German National Science Foundation).  



What is needed to move on from a “bizarre triple-pay system” in scientific publishing?


It is high time to stop the insane practice of scientific publishing. Scientific publishers benefit from a business model that is based on a "bizarre triple-pay system" (Deutsche Bank report) – at the expense not only of scientists, but of society as a whole. To end this unworthy game, it is not sufficient to blame the publishers. Instead, the scientific community needs to take action to emerge from its self-imposed immaturity, which takes nothing but resolve and courage.


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Open Science: Vienna